To that, we advise you to identify a ‘Drive treasurer(s)’ and transfer ownership of sensitive files and folders to them. If you take a closer look at these rights, you’ll see how one simple mistake or accident from Jenna can have huge security implications. Allowing collaborators to change access privileges for others. Permanently deleting the file from Google Drive.ĥ. Adding/Removing inside or outside collaborators.ģ. Sharing them with other people inside or outside.Ģ. Now, as the owner, Jenna has powerful rights over her files, including:ġ. When assessing basic security goals like Data Loss Prevention (DLP) and information security, how well you handle Google Drive file ownership and sharing at your organization can mean the world.Īs you probably know, every file Jenna (let’s call her Jenna) creates, syncs or uploads, Jenna automatically becomes its owner, right? If your answer is Yes, then you understand the frustration that comes with it (especially with sensitive files) - If your answer is No, then I wish you never have to, and advise you to keep on reading?
How important is Google Drive File Ownership?Įver dealt with a Drive file recovery puzzle where you had to painfully patch the pieces together to find an important file?Įxperienced an orphaned file situation or a permanent deletion of an important file which couldn’t be altered? Google Drive file ownership is the door you can’t leave unattended when most of your organisation’s collaboration happens in Drive. Additional comms to follow once the rollout is complete.Google Drive File Ownership: Your first stop to Drive Security **Update to original post (August 31, 2015): This launch was paused due to an unforeseen technical issue. Launching to both Rapid release and Scheduled release With today’s launch, we will change this behavior so that when files are transferred to new owners, the new document, spreadsheet, and presentation owners will receive all notifications for any comments added to their files, and previous owners, like any other collaborators, will only receive notifications if their names are explicitly added to a comment. When the file’s ownership is transferred to someone else, this "all notifications" setting remains with the original owner, not with the new owner. Currently, the owner of a document, spreadsheet, or presentation in the Google Docs editors receives an email notification when anyone adds a comment to the file, even if the owner’s name isn’t explicitly added to the comment.
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